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Executive Assistant To President

Kuzneski Insurance Group (KIG) is looking for an exceptional person to join our growing team of professionals.  Apply for our full-time Executive Assistant position if you are looking to have a career with a company that truly values its employees. We need a motivated, positive self-starter who wants to excel at what they do and is willing to work smart.

Please apply if a full-time administrative position is exactly what you are looking for as your career, not as a way to get your foot in the door.  We need someone who wants to OWN this position and who goes the extra mile, not because someone told you to, but because it is just how you do things. And let’s face it, we need someone who recognizes (like we do) that this is probably the most important position within our company.

If you are someone who can keep things organized and moving forward while herding the cats and keeping multiple balls in the air, please apply!  And if you like to be told, “Thanks, we couldn’t have done it without you”, then we want to hear from you! 

The primary responsibilities of the Executive Assistant will be in support of the KIG executives: 

  • Provide administrative support to the President and Marketing Director
  • Make travel plans and reservations
  • Record mileage and other expenses
  • Schedule business/personal appointments
  • Act as a gatekeeper for email, phone and calendar – help the executives to manage business/personal priorities and protect their time

Additional responsibilities include, but are not limited to:

  • Maintain office schedule/calendar for people, projects and other important events and dates
  • Maintain kitchen and office appearance 
  • Communicate professionally with clients, coworkers, and vendors, via phone, email, and in-person 
  • Welcome visitors to our office and make sure they are comfortable 
  • Prepare for in-house client/staff meetings 
  • Maintain and order office supplies 
  • Sort and prepare incoming and outgoing mail 
  • Answer phones, transfer calls and take the occasional message 
  • Maintain data, documentation of processes and various types of computer work 
  • Use office equipment including copier/scanner/fax 
  • Maintain organization of filing system 
  • Coordinate with outside vendors including maintenance, cleaning, and IT 
  • Review, document, and update office procedures 

Some qualities we look for in our team members: 

  • Organized - can take a task, break it down and make it happen (all while keeping your desk neat) 
  • Coachable - recognizes there might be another way to do something and happily accepts and implements feedback and advice 
  • Efficient - always looking for a way to improve on a system or process 
  • Eager - has a desire to learn, succeed, and grow 
  • Flexible - can change course when needed to without getting flustered  
  • Confident – is completely comfortable talking to clients and working with all levels of individuals including CEO’s, business owners, and executives 
  • Passion - we want you to love what you do, and we don't want to have to check you for a pulse 

Qualifications: 

  • Office and/or administrative experience 
  • Excellent verbal and written communication skills (whether on the phone, in person or via email) 
  • Proficient user of Microsoft Office, the Internet, and email 
  • Ability to learn client relationship management (CRM) software 
  • Must be a motivated, self-starting team player that gets along well with others 
  • Can take direction well and work independently for periods of time 
  • Must be a problem solver, multi-tasker, and a positive thinker 
  • Careful attention to detail

Kuzneski Insurance Group (KIG) is not your typical Independent Insurance Agency. While we have been family-owned and managed for 50+ years, we still consider ourselves an emerging company, constantly evolving to be ahead of market trends and to meet the ever-changing needs of our clients.    

Serving individual and business clients all over Western and Central Pennsylvania, our core business is employee benefits, Human Capital Management Solutions, and commercial insurance. We also work with individual clients offering products such as health insurance, Medicare, life, annuities, and long-term care insurance. 

We work with great people and innovative and exciting companies that are changing the world, each in their own way. We take pride in our history, our work ethic, our corporate culture, and especially, our team. Our employees are our greatest asset and we value each of them as such.  We offer a competitive salary, benefits package, and an awesome work environment.  If you are exceptional and want to be a valued member of a great team of people, send us your resume and a thoughtful cover letter (seriously, don't skip the cover letter - we're a stickler for a cover letter). 

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